The Ada County Highway District is soliciting competitive bids for custodial services across all its facilities during fiscal year 2027. Interested contractors must submit sealed proposals through the district’s electronic procurement portal by 3:00 p.m. on Wednesday, September 9, 2026, when proposals will be opened publicly via Zoom.
The scope of work encompasses labor, supervision, equipment, materials, and supplies necessary to maintain cleanliness and sanitation at all ACHD facilities throughout Ada County. This is a significant procurement reflecting the ongoing operational needs of the regional transportation infrastructure agency.
Mandatory Requirements for Bidders
All prospective respondents must attend a mandatory pre-submission proposal meeting scheduled for 9:00 a.m. on Wednesday, September 2, 2026, at ACHD headquarters. Failure to participate in the meeting or complete required site walkthroughs will result in a proposal being deemed non-responsive and ineligible for award.
Bidders should note that ACHD accepts only electronic submissions via the eProcurement portal at https://procurement.opengov.com/portal/achdidaho. Manual or paper bids will be rejected as non-responsive. The district will not accept questions, clarifications, or communications by phone, email, or manual delivery — all inquiries must be submitted through the portal’s Question and Answer section by 4:00 p.m. on Wednesday, September 2, 2026.
Any final addendums to the solicitation will be issued no later than 4:00 p.m. on Thursday, September 3, 2026, providing bidders with a brief window to review changes before the September 9 deadline.
Bonding and Contract Terms
The successful contractor may be required to furnish supply, material, payment, and performance bonds. Bond amounts will equal 100 percent of the total contract value. However, bonds are not required at the time of bid submission — ACHD will request them upon issuance of a Notice of Award.
The district reserves the right to reject all proposals or any proposal that fails to conform to solicitation requirements. Additionally, ACHD may delay contract award for up to 60 calendar days following the submission deadline without penalty or obligation to explain the delay.
How Ada County Contractors Can Participate
Qualified custodial service providers operating in the Treasure Valley should review the complete RFP documentation on the eProcurement portal. Attendance at the mandatory pre-submission meeting is non-negotiable; contractors unable to participate in person should not submit a bid, as their proposal will be disqualified regardless of price or qualifications.
Contractors should plan to visit ACHD facilities during the site walkthrough to understand the scope and conditions of the work. This hands-on assessment helps ensure accurate pricing and realistic project timelines.
Questions about the RFP process, facility locations, or service expectations should be submitted in writing through the eProcurement portal’s Question and Answer section. The deadline for all clarifications is 4:00 p.m. on September 2, leaving minimal time for responses; contractors are encouraged to submit questions early to allow ACHD time to respond and issue any necessary addendums by the September 3 cutoff.
What Comes Next
The proposal deadline is 3:00 p.m. on Wednesday, September 9, 2026. Bids will be opened publicly via Zoom at that time. ACHD will evaluate proposals according to criteria outlined in the RFP and may begin award discussions shortly thereafter, though the district may exercise its right to delay award up to 60 days.
For more information or to access the RFP documents, visit the ACHD eProcurement portal at https://procurement.opengov.com/portal/achdidaho. Contractors with questions should submit them through the portal’s Question and Answer feature by the September 2 deadline.
Ada County businesses seeking additional government contracting opportunities may also wish to review the Ada County Highway District’s separate solicitation for FY27 employee uniform supplies, which operates on a similar procurement timeline.